MEA COVID-19 Protocols + Cancellation Policy

Last Updated: Aug 30, 2022 


Our COVID-19 requirements are evolving and we will continue to keep this up-to-date as we learn more.

PASSPORT ALERT: The U.S. has warned that it may take up to 24 weeks to renew, so please check your expiration date and contact your local passport office for details.

This update gives you our educated guess about best practices. We will of course respond to emerging information and continue our aim for wise choices based upon best practices. 

Given the news that COVID-19 variants can be contracted and transmitted after one is fully vaccinated, testing is still the best protocol to ensure the health and safety of our guests and staff. Here are our protocols:

  • While Mexico does not require a test to enter the country, we DO require a negative test result – administered within 24 hours of arrival. We accept over-the-counter, home, self-administered, Antigen and/or medical professional administered PCR test results (the latter usually takes more than 24 hours, so home tests are advised). Some airline carriers, such as United, are also offering tests prior to a flight in some locations. Please email a photo of your results to: hospitality@modernelderacademy.com prior to arrival.
  • We strongly recommend being fully vaccinated and getting boosted before traveling; but it’s no longer a prerequisite to visit MEA, based on the stage of the pandemic.
  • Our entire Baja staff is fully double-vaccinated. Many are boosted and we continue to facilitate more as vaccines become available.
  • Masks are optional, please refrain from commenting whether or not someone should be masking.
  • We offer both open air programming and indoor classes (with HEPA filtering). 
  • Please continue to look after yourselves, our staff, and our community by making the best choices possible while traveling and interacting. We’ve come so far. 


U.S. Entry Requirements

As of June 12th the CDC no longer requires international travelers entering the U.S. to present a negative COVID-19 test result.

Deposit and Tuition Payment Policy

For full-tuition students, a 50% deposit is due at the time of your application. Your acceptance will be confirmed within 3-5 business days. If we’re unable to confirm acceptance, your deposit will be automatically refunded. The balance is due 30 days before the start of your workshop. 

Financial aid applicants will be notified of acceptance either within 3-5 business days for Gold Award level or within five weeks prior to the start of the workshop for Platinum Award level. The remainder of tuition is due in full within five business days of the award notification.

Our Refund Policy

As you read through our policies, please note we highly recommend purchasing Allianz travel insurance to cover unforeseen illness, travel complications, flight interruptions, and other emergencies. You can also get multiple quotes from Square Mouth.

Our 24-Hour Cancel Policy

Planning a trip to Mexico can be complicated. Rest assured you can cancel your workshop application and request a full refund of your deposit payment within 24-hours with no penalty. 

Other Cancellation/Credit Requests

In the unlikely event MEA must cancel a workshop due to unforeseen circumstances, you will receive a full refund. 

‍For participants needing to cancel after our 24-hour grace period, our policy is as follows:

90 Days or More Prior to Your Workshop Start Date

MEA understands life events can pop up, making traveling to your planned workshop not possible. Should you need to cancel your attendance to your planned workshop, MEA will provide a 1-time credit to move you to a new workshop within 3 months of the original workshop start date, based upon availability. There will be a $125 change fee added to your final invoice.

Should you not be able to attend one of the offered workshops or there is no remaining availability to move you, MEA will provide a refund minus a 30% penalty.

Less than 90 Days Prior to Your Workshop

Your deposit is non-refundable and non-transferable. We highly recommend purchasing travel insurance to protect you from unforeseen circumstances that may prevent you from attending for any reason including, but not limited to: illness, travel interruptions, family emergencies, etc.

Travel Insurance

In the event of COVID illness, illness/injury, and other events preventing you from attending your workshop and/or Sabbatical Session, we HIGHLY recommend purchasing travel insurance to protect your investment in the event we are unable to offer a refund or credit. We recommend Allianz Travel. No matter who you choose, we recommend reviewing the coverage in great detail to ensure you’re covered.

Campus Health Protocols

The health and protection of our guests and team are of utmost importance to us. We follow all CDC cleaning and disinfecting recommendations for hard and soft surfaces, electronics, linens, laundry, and trash handling in all our shared spaces and guest rooms. In the wake of COVID-19 and new protocols, our staff now dedicate twice as much time on cleaning rooms between guest stays — and common high-touch areas will be cleaned multiple times each day (and we have ample hand sanitizer and disinfectant wipes available throughout the campus). 

Additionally, our housekeeping staff wear masks during the cleaning of rooms and common areas and will do so until this is no longer best-in-class protocol for hospitality operations. To reduce contact between staff and guests, rooms will be cleaned twice weekly, and laundry facilities are available daily for guests’ own use. 

Our goal throughout the pandemic is to provide refuge and community. We hope to offer a place to gather and operate as safely as possible — in a way that feels welcoming and spacious — returning some measure of agency and dignity to our lives. Therefore, we’ve created an environment, without a big list of rules, where common sense and kindness lead the charge. 

We’ve asked our staff to increase their vigilance during their off hours. And we are asking all of you good people please

  • wash hands when moving between spaces
  • do not invite visitors to our closed campus
  • if you are traveling in cars with others, wear masks and keep windows open
  • don’t lick random things or people 😉